School Policies
Directory (please click name of policy to find out more information)
ACADEMIC POLICIES
The Archdiocesan School Office establishes all curriculum policies and procedures. All textbooks used
will follow the guidelines set up by the Office of Education of the Archdiocese of Newark. In Grades 5
through 8 the major curriculum areas: math, language arts, social studies and science are taught in a
departmental program. Reading/literature and religion are taught by the homeroom teacher. Grades
Kindergarten through 4 are taught in a self-contained program or a modified departmental program.
All students in Kindergarten through Grade 8 are scheduled for one computer, library, music and
physical education class per week. Students in Grades 1 through 8 have one art class per week. In
Grades 4 to 8, students have Spanish classes. Listening, comprehension, creative writing, critical
thinking, oral expression and handwriting skills are emphasized in all areas. Students are expected to
do their very best in their studies. In order to succeed they need to plan to learn and learn to plan.
Students should be prepared for their day with the necessary supplies and assignments.
ADMISSIONS
The following requirements concern registration:
Each student is required to have a copy of their birth certificate, baptismal certificate (for Catholic
students), record of required immunizations, and a recent medical, physical examination and school
transfer form (when needed) for admission to Academy of Our Lady.
Children entering the Pre-Kindergarten Program must be 3 or 4 years of age on or before October 1 in
order to be admitted to the program of the same age.
Students entering Kindergarten must be 5 on or before October 1 in order to be admitted to the school.
Students entering First Grade must be 6 on or before October 1 in order to be admitted to the school.
A child transferring from another school will not be accepted without an official transcript from the
previous school. Health records for each incoming student are required.
New students enrolling in grades 5 - 8 require a student and parent interview with the principal and
assistant principal as well as a review of previous school records.
New students entering grades 6 - 8, and their parents must sign a Provisional Acceptance Contract.
AFFILIATIONS
Academy of Our Lady is part of the Roman Catholic Archdiocese of Newark System of Schools.
Academy of Our Lady is a member of the National Catholic Education Association (NCEA).
Academy of Our Lady is accredited by the Middle States Association of Colleges and Schools (MSA).
AFTER CARE
The After Care Program begins the first full week of school under the direction of Ms. Barbara Romeo.
The hours available are 2:45 to 5:30 P.M. Students are served a snack. Students may bring a change of
clothes. A homework period is provided. Registration forms and rates are in the business office. A late
fee will be charged for students remaining after 5:30 P.M.
AMENDMENTS TO THE HANDBOOK
This handbook is subject to change at anytime when determined to be necessary by the school
administrator. If changes are made to the Handbook, parents and guardians will be promptly notified.
ARRIVAL
Students arrive by 8:08 a.m. for the entry bell. Drivers are asked to follow the traffic plan and to keep
designated drive through lanes open. If you plan to park, please use the designated parking area. If not
parking, stop and discharge safely then continue moving carefully. Be mindful that traffic may back up,
posing a traffic hazard. Rodney Street front door entrance is for the school buses only. Cars are not
allowed to drop off at the front door or park in the front spaces. Please remind your child/children
to move with caution to their assigned areas. Parents (1-8) are not permitted to accompany children to
the classroom. Students arriving before 8:00 a.m. are required to report to Before Care and be billed
accordingly. In the interest of safety, students may not be dropped off and be left unsupervised.
ATTENDANCE
Regular attendance is absolutely essential to academic success. When a child will be absent for any
reason, the parent or guardian is asked to call the school nurse by 8:45 A.M., 201-444-3890, to report
the absence. If no call has been received by 9:00 A.M. the School Nurse will attempt to verify the
absence. When a student returns she/he must have a note stating the date of and reason for the
student's absence signed by a parent or guardian. This is mandatory on the day the child returns
to school. A doctor's note is required for any prolonged absence of five or more days. In the event of
prolonged absence (two weeks or more) students are required to take part in a home tutoring program.
This must be arranged by the parents through the school office and Bergen County Special Services.
Excessive absence may result in poor academic performance that could lead to possible retention or
withdrawal from school. A student who is absent from school because of illness, unexcused absence or
disciplinary action, will not be permitted to take part in extracurricular or athletic activities that afternoon
or evening. Four hours of school constitutes the minimum for considering a student present. Dental and
doctor appointments should be made at a time that will not interfere with class time. A student who
deliberately avoids coming to school, contrary to the wishes of his/her parent/guardian, is considered
truant. Habitual truancy must be reported to the Attendance Officer of the child's district of residence.
A student who is chronically truant will be subject to discipline. Time off for family vacations is
considered as unexcused absence. Teachers are not expected to prepare assignments for students who
take vacation during school time. Students are expected to make up missed work/tests upon return,
within the teacher's expectations. The School's responsibility for supervision of students begins at
8 A.M. and ends at 2:45 P.M. For students enrolled in each extended care program, the School's
responsibility for supervision begins at 7AM and ends at 5:30 PM.
AUXILIARY SERVICES
The State of New Jersey and the Federal Government offer programs that foster development of basic
skills. The programs offered are:
Compensatory Education provides instruction for students requiring basic skills development in areas
of math and/or reading and writing.
Supplemental Education affords instruction to students requiring remedial help in areas of math and/or
reading.
Speech Correction/Improvement Programs offered to all students requiring assistance.
In all cases, parents/guardians are advised of any recommendations for a student's participation.
Parental permission is always secured prior to admission into any of these programs.
BEFORE CARE
The Before Care Program will begin on the first day of school at 7:00 A.M. It will be held in the library
under the care of Mrs. Lautermilch or designee. Arrangements and payment ($4 per day) can be made
as needed. Checks should be made payable to Academy of Our Lady.
BICYCLE TRANSPORTATION
Students in grades 4 through 8 may ride bicycles to school provided the principal has approved a
permission note from the parent, and the following rules are observed:
•Helmets must be worn properly.
•All bicycles are to be locked in the bicycle rack
•The School does not assume any responsibility for the loss or damage to
any bicycle.
BUS TRANSPORTATION
Applications for bus transportation are distributed and filed with registration/re-registration. Busing is
provided by individual public school districts and is subject to their regulations. Only those students
entitled to ride may do so. If a student is not going home on the bus, a note must be sent to school
indicating the alternate transportation arrangements. Buses will discharge and pick up students at the
Rodney Street entrance. For safety, bus riders are expected to conduct themselves in an orderly manner.
A bus contract on behavior must be signed by the student and parent at the beginning of each school
year. Any student who disobeys will be reprimanded, parents will be notified and riding privileges may
be suspended.
CARE OF SCHOOL PROPERTY
Students will respect the property of others, the school and the church. Parents whose students damage
school or church property will be responsible for the replacement or maintenance cost. Parents of
students damaging another student's property must also pay for all damages. The principal, assistant
principal, and the involved parents will settle such incidents.
All textbooks and workbooks are to be covered, kept clean, free of doodling and carried in a book
bag/backpack. No White Out will be carried to school by students or used to draw on books/trappers
or book bags.
CELL PHONES
No student is permitted to have a cell phone during school hours or activities. Students may use the
office phone for emergencies at school.
CHANGE OF ADDRESS, PHONE OR LEGAL GUARDIANSHIP
Please inform Academy of Our Lady promptly if there is any change in the home address, home or
parents' work telephone numbers or custody of a student. If there is a court order specifying the rights
and responsibilities of individual parents, it is the responsibility of the custodial parent to provide the
school with an official copy of the court order. The custodial parent may wish to supply the principal
with the 'custody section' of the divorce decree if it contains information which may be useful to the
school in fulfilling its obligations.
CHILDREN BRINGING MONEY TO SCHOOL
Money that is sent to school should be placed in a sealed envelope and identified with: 1.) Name,
2.) Class, 3.) Purpose, and 4.) Total Amount Enclosed. CASH should not be carried to and from school.
CLUBS
A variety of offerings will be offered each year dependent on a volunteer moderator who has attended
Protecting God's Children workshop and sufficient interest. Clubs meet weekly or monthly. Please see
the sign up sheet at the beginning of the school year.
CONFERENCES
Open communication is essential for good rapport between school and home. Parent-Teacher conferences
are scheduled three times during the year. The first formal conference in November is mandatory for all
parents/guardians. If additional conferences are desired, they can be arranged by sending a note to the
teacher or principal or by calling the main office and leaving a message. For the sake of good order of
the school, parents may not approach teachers before class, during the school day, or at dismissal without
arranging an appointment. Teachers will communicate with parents of a student by phone, letter or at a
scheduled appointment. Teachers may not schedule an appointment at times that would conflict with
teaching or supervisory duties. When conferences are planned both the parent and the staff member
should be aware of the purpose of the meeting so that everyone concerned may be appropriately prepared.
COURT ORDERS
Parents are requested to provide a copy of all custodial court orders to the principal.
DISCIPLINE
A spirit of Christ-like charity, respect for authority, and mutual cooperation are essential elements of
the learning environment at Academy of Our Lady. Students are expected to act with courtesy and
respect toward one another and toward all members of the staff. They must take seriously their obligation
to develop lifetime habits of self-control and concern for the well-being of others. Home and school
will work together to help students to learn and live the qualities of responsible behavior and the elements
of good citizenship. A student who chooses to disrupt the good order of the school or to violate a policy
or regulation will have to accept the consequences of those irresponsible choices. Appropriate discipline
is within the discretion of the Principal. Accountability for uncooperative, disruptive or unsafe behavior
may take any of the following forms: misconduct referrals or warnings; punishment assignments; denial
of privileges; detention; in school suspension; out of school suspension; or expulsion. Harassment is any
sort of continuing behavior that is annoying, including inappropriate Internet communication. It can be
words, gestures and actions, which tend to annoy, alarm, and abuse (verbally) another person. A person
commits a petty misdemeanor if, with purpose to harass another, he or she: (1) makes a telephone call
without purpose of legitimate communication or (2) insults, taunts or challenges another in a manner likely
to promote a disorderly response; or (3) makes repeated communications anonymously or at extremely
inconvenient hours, or in offensive coarse language; or (4) subjects another to an offensive touching; or
(5) engages in any other course of alarming conduct serving no legitimate purpose of the actor.
Harassment occurs then, when one person makes repeated verbal written or physical contact with
another person who does not want these contacts. Bullying is a particular type of harassment that generally
involves some force, whether overt or subtle. Exclusion is widely considered to be a form of bullying,
even though there may be no apparent contact. By ignoring or excluding an individual from participation
in some group activity, the bully demonstrates his or her force of power. Actions that violate the law,
threaten or cause harm to other students or staff members, disrupt or impede the welfare and progress
of the school community, or bring discredit to the school will not be tolerated. Such actions or other
severe violations of school rules may result in immediate expulsion. If a student persists in violating
basic obligations of courtesy, consideration, respect, cooperation or safety, a principal/parent/student
conference will be scheduled. All subsequent discipline, counseling, consultation and corrective action
plans will be viewed as positive Home-School efforts to help the student improve behavior. If these
cooperative efforts of parents and school staff prove ineffective, the student will be subject to expulsion
or may be denied re-admittance to the school. Parents should be aware that some harassment might of
legal consequences. The Discipline Code for each class will be revised yearly, presented at Back to
School Night and signed by both parents and students.
CODE OF STUDENT CONDUCT
DISMISSAL
Dismissal is at 2:45 P.M. Any change in the dismissal routine should be written in a note to the teacher, especially when some one else will pick up the child. Please describe the person in the letter. The school will permit only the custodial parent, or her/his designee, to pick up the child during or at the end of the school day. The non-custodial parent will not be permitted to remove the child from school during or at the end of the school day, unless there is one-time telephone authorization, signed authorization (letter or fax), which may be acceptable. All students being picked up by car will be dismissed from the primary doors and 7/8 grade doors. Do not enter the dismissal doors of the school from 2:30 PM to 3:00 PM, only enter at the front doors. Bus riders and walkers/bike riders will be dismissed from the Rodney Street entrance. Due to the bus schedule, cars cannot enter the Rodney Street parking area.
Students not picked up by 2:55 P.M. will be taken to the Business Office. If you will be late, please call ahead. Students not picked up by 3:15 PM will be taken to the After Care program and billed accordingly.
DRESS CODE
Clearly label all articles of clothing with your child's name.
All students in grades 1 through 8 are required to wear a uniform at all times during school hours. Uniforms are purchased at CO-ED UNIFORM CO., Route 4, 100 Broadway, Elmwood Park (201)796-4220(or Used Uniform Closet at school). NO S.C.I.S. LOGOS ON ANY ITEM.
Gym Uniform consists of an Academy of Our Lady T-shirt (appropriately sized), navy blue gym shorts of an appropriate length (just above the knee), Academy of Our Lady sweatshirt and sweatpants, white socks and athletic sneakers. No personal substitutions allowed. No jewelry may be worn during gym.
Optional Summer Uniform may be worn from September to October 5 and from April 23 to the end of the school year. Grades 1-6 wear a light yellow short sleeve polo shirt (tucked in at the waist-band), navy-blue dress shorts or skorts (sold only at the Co-Ed Uniform Co.), belt, navy or white crew socks and school shoes or sneakers. Gr. 7 & 8 students may wear Co-Ed uniform items: tan shorts or skort, belt and uniform navy blue golf shirt, socks with shoes/sneakers
BOYS' Full Dress Uniform Gr. 1-6 consists of properly fitting navy twill pants, navy belt, light yellow long or short sleeved shirt (neatly tucked). Gr. 7 & 8 -properly fitting tan pants, white oxford shirt. Boys may wear either the navy cardigan (Grades 1-4), v-neck sweater (Grades 5-8) or sweater vest (Grades 1-8), navy or white crew socks, school shoes (black, brown, cordovan or beige bucks, oxfords or loafers), and the uniform plaid tie. Please note: no sneakers or athletic-type shoes, boots, jewelry, hats, chains, torn/wrinkled/poorly-fitting, oversized clothing, printed, dark or visible T-shirts are allowed. In inclement weather, boots may be worn and changed upon arrival. Only a religious medal may be worn inside the shirt. Leave other jewelry at home.
GIRLS' Full Dress Uniform Grades 1-4 consists of a plaid jumper with a short or long sleeved light-yellow, peter pan-collared blouse, a navy-blue cardigan sweater and navy-blue knee socks. Grades 5-8 girls wear a plaid pleated knee-length
skirt or skort with a tucked in long or short sleeve light yellow oxford cloth blouse, a navy-blue long sleeved V-neck sweater or sweater vest and navy-blue knee socks. School shoes may be
black, brown, cordovan, navy, beige or saddle FLAT oxfords or FLAT loafers with NO HEELS. NO dressy shoes, patent leather, clogs, sandals, flip-flops, boots or sneakers are permitted. In inclement weather, boots may be worn and changed upon arrival.
Optional winter uniforms consist of the blouse or yellow turtleneck (white Grades 7 & 8) worn with navy-blue uniform pants (tan Grades 7 & 8 boys) and the appropriate school sweater. These will be worn in the winter months, December 18 to March 15.. No sweat pants may be worn under the jumper/skirt during school, however matching navy tights are permitted.
Other Dress Code Rules Girls are not allowed to wear make-up. Only girls may wear small post earrings (one per ear). A religious medal may be worn (NONE on gym days). Leave all other jewelry at home. No nail polish in grades 1-6, light or clear nail polish in grades 7 & 8. No body piercings or tattoos are permitted.
COLOR DAYS/N.U.T/BIRTHDAY - When students are given permission to wear their own clothes, or use N.U.T (No Uniform
Today) cards, boys may only wear shirts with collars or neat sweaters with jeans/pants. Baggy or low crotch attire may not be worn. Girls may wear blouse/shirt/sweater without slogans/writing, with jeans/pants. If a skirt is worn, the length must be to the knee. T-SHIRTS AND SWEATSHIRTS ARE NOT allowed. Sneakers may be worn on these days. SANDALS, CLOGS OR FLIP FLOPS ARE NOT ALLOWED. STUDENTS NOT IN COMPLIANCE WILL NOT BE ADMITTED AND MUST CALL HOME FOR APPROPRIATE ATTIRE. If a parent is not available, the student will wear items from the used uniform closet.
SCOUTS - Complete scout uniforms may be worn on meeting days and other special occasions set up by the pack/troop and approved by the principal.
HAIR - must be neatly groomed, not tinted or bleached and be an appropriate length for a conventional hairstyle.
Parents will be notified of infractions with a form letter. After three infractions a detention will occur and a conference will be requested.
Class trip attire will be designated by the classroom teacher according to the nature of the trip. At all times students are to be neat and clean appropriately reflecting Christian values.
EMERGENCY CLOSINGS / DELAYED OPENINGS •When school is closed due to inclement weather, the Phone Chain will be used. The principal will contact the head class mother who, in turn, contacts class mothers. The class mothers will notify the homes personally. Please turn off your answering machine in advance when weather forecasts predict a storm to anticipate this call. In the extreme case when there is no electric power communication may be difficult.
•If the weather should become threatening during school hours, the office will begin contacting parents via the phone chain.
In the event of a delayed opening, school will begin at 10:00 AM. There is no Before Care program on delayed opening days.
� If a state of emergency is declared, closing all public schools, this will also include our school.
EXAMS
Seventh and eighth grade students are required to take formal midterms at the end of the second quarter and final exams at the end of the fourth quarter. Absence during exams requires a doctor�s note to be considered for a make-up exam.
FAMILY ENVELOPE
Each Wednesday, the youngest/only child will bring home a blue envelope. Flyers must be in the Faculty Room by 5 PM on Tuesday and be approved by the principal. Please look for it, read all items and return it empty the next day.
FEDERAL LAW
The school�s Asbestos Management Plan is on file in the School Office, as required by the Federal Asbestos Hazard Emergency Response Act (AHEPA). Upon request, this document is available for examination.
FIELD TRIPS
Field trips are for educational enrichment. Participation in field trips is a privilege. No student may participate unless a signed parent/guardian permission slip for the specific event is submitted to the school. Only assigned chaperones may accompany classes on their field trips. Parents may not follow along on class trips. The permission slip is provided by the school. All accompanying volunteers must have completed �Protecting God�s Children� training, criminal background screening and conduct code acknowledgement forms.
FIRE DRILLS
New Jersey law requires fire drills periodically throughout the school year. The purpose of these drills is to evacuate the building as quickly as possible in an orderly manner using the nearest accessible exit. Regulations are posted in each classroom throughout the school building. Silence is enforced during the drill.
GRADING, HONORS AND AWARDS
Archdiocesan Academic Standards
O
Outstanding
A+
(97 - 100%)
C+
(78-82%)
S
Satisfactory
A
(92 - 96%)
C
(73-77%)
I
Improvement Needed
B+
(88 - 91%)
D
(70-72%)
U
Unsatisfactory
B
(83 - 87%)
U
69%-
E Effort Mark
A Academic Mark
The Academic Honor Roll is awarded to students in grades 5 through 8. The requirements are:
No I's or U's in Personal Development or Effort
First Honors: All A's and only one B+.
Second Honors: No grade lower than B.
The Attitude Honor Roll is awarded to students in grades 3 to 8. Grade level classroom teachers determine an acceptable level of conduct, effort and responsibility.
HEALTH/MEDICAL
Immunizations - According to the New Jersey State Department of Health, no child may be admitted into school without proper verification of the following immunizations:
DPT - (age 1-6 years): 4 doses, with one dose given on or after the 4th birthday OR any 5 doses. (Age 7 or older): 3 doses of Td or a combination of DPT, DTaP and Td or equal to 3 doses.
Polio - (Age 1-6 years): 3 doses, with one dose given on or after the 4th birthday, OR any 4 doses. (Ages 7 or older): 3 doses.
Measles - (Ages 1-6 years): 2 doses of a measles containing vaccine, if born after 1/1/90 and entering kindergarten or 1st grade level. (Age 7 or older): 1 dose if born before 1/1/90 or 2 doses, if born after 1/1/90.
Mumps - 1 dose of mumps vaccine.
Rubella - 1 dose of rubella vaccine.
Haemophilis B - (Age 12-59 months): 1 dose - required for Pre-Kindergarten only
Hepatitis B - ( Kindergarten or Grade 1): 3 doses Hep B vaccine. (Grade 6): 3 doses of Hep vaccine - for pupils entering Grade 6 after 9-1-01 and born after 1/1/90.
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Mantoux Tuerculin Test - All students transferring between school districts in New Jersey and from within the United States will be exempt from testing. Students entering a New Jersey school district from a low TB incidence country are exempt from testing. Parents must check with the nurse to determine if their child must be tested.
Physical examinations are required for all students entering Academy of Our Lady for the first time. Physical exams are further required for all students entering Kindergarten, Fourth and Seventh Grades by September 1.
Health screenings are conducted during the school year for height, weight, blood pressure, vision and hearing. Additionally grades 5-8 receive scoliosis screening. For this screening gym attire is worn. A bathing suit under the uniform is suggested for females. Parents will be notified of the date for scoliosis screening.
Administration of medication - Academy of Our Lady strongly discourages the administration of either prescription or non-prescription medication in school or on field trips. However, if it is absolutely essential that a student receive medication while under school supervision, the following procedures apply:
A parent/guardian should come to the school and personally administer the medication.
If this arrangement is not possible, the School Nurse or Principal (or his/her designee) may administer the medication under the following conditions:
o The medication must, be given to the School Nurse or Principal by the parent/guardian;
o The medication must be in the original pharmacy-labeled container; and
o The parent/guardian and the student�s physician must complete and sign an �Authorization to Administer Medication in School� form. This form is available from the Nurse or by clicking on the �Nurse� button on www.academyofourlady.org
Students will be permitted to self-administer medication only for life-threatening illnesses or conditions. The parent/guardian must schedule a conference with the School Nurse to discuss in detail the need for the medication. The parent/guardian and the student�s physician must complete and sign an �Authorization for Self-Administration of Mediction in School� form. This form is available from the Nurse or by clicking on the �Nurse� button on www.academyofourlady.org.
Over the counter medication requires written permission from doctor and parent. This is the state law and includes aspirin, Tylenol, Advil, etc. If a child requires these, have the doctor complete the Form for Administration of Medication in School. The form is available from the Nurse or by clicking on the Nurse button on www.academyofourlady.org.
HOMEWORK
Homework is an important aspect of the learning process. It is essential to understand that it is neither a reward nor a punishment. Homework is assigned to supplement and reinforce class work as well as to develop certain skills. Parents can help their child greatly by assisting them in arranging a definite, supervised homework area and study period. Parent�s signature on assignments will be required per teacher request.
Written work is not the only type of homework; oral assignments, reading, projects, studying and viewing e, ducational programs
may also be given. Written work should always be neat. Each child must realize that homework is his/her own responsibility. Failure to do homework will result in denial of recess and detention. A parent conference and after school detention will be required for any student neglecting homework three times.
All students are required to write down their homework assignments. School issued assignment pads are required in grades 4-8. Refer to the following for suggested minimum amount of time to be dedicated to homework:
Grades K 2: 15 - 30 minutes
Grades 3 4: 45 minutes - 1 hour
Grades 5 6: 1 - 1 ½ hours ,
Grades 7: 1 - 2 hours
INDIVIDUAL EARLY DISMISSAL
The school will per, mit only the custodial parent, to pick up a student during the school day. If your child is to be picked up at a time earlier than the usual dismissal time, please send a note in advance to indicate this to the principal. The parent/adult must sign out the child in the Early Dismissal Book indicating time and reason, before leaving school.
INTERNET
Parents are expected to supervise children�s activities on the Internet and sign the Technology agreement for each child at the beginning of the school year.
KINDERGARTEN PROGRAM
Academy of Our Lady has a full-day session (8:10 A.M. to 2:30 P.M.) with an optional half-day session (8:10 A.M. to 12:15 P.M.). The children will be dismissed in the parking lot. Parents are encouraged to keep an open line of communication with the teacher regarding who will be picking up your child if there is any change as well as particular needs.
Apparel - There is no uniform for Kindergarten students. Comfortable play clothes should be worn. No open shoes are allowed. Children wear sneakers and sweats to school on gym day. Label all of your children's clothing.
Snack/Lunch Kindergarten students have a snack at 10:00 A.M. We encourage healthy snack foods (no candy or soda) that the child can manage without assistance. A drink may be included. Full-day students need to bring lunch. Milk is available.
Celebrations If you would like your child to celebrate her/his birthday in school, please plan with the teacher. For holy days and holidays the teacher will notify you if refreshments are needed.
Supplies The teacher will give each child a list of needed supplies. Please label these with permanent marker.
Curriculum
Religion All students participate in Religious Education. The Kindergarten program stresses God�s love for us and our love for Him and His people. This program is supplemented by a Family Life Program.
Language Arts The Reading Program is a literature and comprehension program which integrates language arts by developing oral language and concepts, and motivating the children to learn to read and write.
Mathematics Harcourt Brace Mathematics introduces children to the math readiness skills on which basic math learning is begun and developed. Others The curriculum also includes music, health, social studies, science, physical education, library and computer.
LATENESS
Prompt attendance is essential to academic success. Parents/guardians are expected to foster these good habits in their child(ren) both for the benefit of the student�s current academic achievement and to encourage mature adult behavior in the future.
Students arriving late (after 8:15 A.M. bell) must obtain a late slip from the office to be admitted to class. A written note is required for tardiness and must be presented upon arrival or a parent/guardian may report to the office and state the reason for lateness. Excused lateness are serving Mass, illness and a doctor�s visit. Consistent lateness will be addressed with a mandatory conference held between student, parent, principal, and assistant principal. Students who have three or more unexcused lateness will lose recess and receive detention.
LUNCH PROGRAM
Students in Kindergarten (all-day) through Grade 8 remain at school for the lunch period. Students bring their own lunches to school or pre-order lunch each month. Low cost milk is available to all children enrolled for purchase by returning Milk Coupon, please indicate your choice of milk: whole white, skim white, or chocolate on the coupon. It is available through the federally subsidized program at the rate of $20 annually per child. No glass bottles are allowed at any time. Fast food items may NOT be dropped off in the Business office or classrooms.
The Lunch Coordinator will send home forms for students in Grades 1-8 monthly to pre-order lunch (October through June). Check the school calendar for Lunch Form distribution and collection days. Order forms will not be accepted after the due date.
Lunchtime Regulations: Children will:
Remain seated while eating.
Speak in quiet tones to each other.
Clear and clean their places before leaving.
Follow directions given by the principal, assistant principal, teachers, school nurse and monitors.
MISSING WORK
In-class work and homework missed due to absence:
If you wish to pick up your child's homework, please request it when you call to report the absence. The work may be picked up in the main office after 3:00 P.M.
All make-up work is the responsibility of the student. Parents may call the nurse and request homework to be picked up at 3 PM. It is up to the student to find out what material was missed and what must be done. Please note:
Pre-assigned work due on a day of absence must be submitted on the day the student returns to school, or in some cases brought to the school even if the child is absent.
Work missed due to excused absence must be made up within 2 days after the student returns to school.
Extended absences may require special consideration.
NEW JERSEY LAW CONCERNING SUSPECTED CHILD ABUSE OR NEGLECT
Any person who has reasonable cause to believe that a child may have been subjected to abuse or neglect must make a report to the NJ Division of Youth and Family Services
NON-DISCRIMINATION POLICY
Academy of Our Lady admits students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students. We do not discriminate on the basis of race, color or national and ethnic origins in administration of educational policies, admission policies, scholarship and loan programs and athletic or other school administered programs.
NON-SCHOOL ITEMS
Leave all non-school items at home to avoid losing them or having them confiscated. Cell phones or other telecommunication devices are NOT permitted at school at any time. Radios, headphones, CD players, beepers, ipods, taping devices, laptops, cameras, etc.; are not to be brought to school. Gum chewing is prohibited in school and at school functions. Lasers are strictly prohibited. Students are not permitted to trade items at school.
OBJECTIVES OF ACADEMY OF OUR LADY
To guide the development of each student, spiritually, intellectually, physically, emotionally and socially, Academy of Our Lady strives to:
• Teach Catholic doctrine and transmit the Christian message in order to guide each student to understand a true relationship with Jesus.
• Provide a curriculum, which demonstrates a basic foundation in the disciplines of religion, language arts, mathematics, reading, science and social studies, as well as the esthetic values of music, art and
• physical health, following the Archdiocese of Newark�s Curriculum Guidelines and N.J. State Standards.
• Encourage each student to reach his/her own capability.
• Enable students to cope effectively with the successes and failures of every day life and to realize their own unique value as a person.
• Develop programs for global education encompassing the following areas: social justice, peace and the environment.
• Strengthen within each child and in the school community a reverence for all human life and a respect for human sexuality.
• Integrate programs that focus on the importance of family life as shared with one another and the community.
PARENTAL INVOLVEMENT/CODE OF CONDUCT
Parents may participate in many areas including the HSA, Fathers� Guild, Library, Technology Committee and School Advisory Board. Parent involvement in Catholic Education is a significant factor and means of support for our schools. Our school depends on parents who generously give of themselves. At Academy of Our Lady the concern and interest of our parents have always encouraged us. In order to maintain this spirit, we need parents to sign a parent code of conduct. This form is included in the front of this handbook and must be returned in the beginning of the school year.
Parents who enter the building are always expected to sign in at the Business office. Please write a note or phone ahead to talk to a teacher.
An annual volunteer form is completed at registration. The many tasks help build a community spirit while helping the school. All volunteers are required to have completed �Protecting God�s Children� training and forms.
PARENTAL RIGHTS TO SCHOOL RECORDS
A parent/guardian has the right to view his/her student's a) academic record, b) academic standardized test results, c) health records and d) emergency sheet (emergency phone numbers, etc.). These records can be made available upon request. A request for transfer must be submitted in written form.
Academy of Our Lady abides by the provisions of applicable law with respect to the rights of non-custodial parents. In the absence of a court order to the contrary and upon request, the school will provide the non-custodial parent with access to the student�s essential academic records.
PARKING LOT
In order to maintain safety and an efficient flow of traffic, a police-designed system will be in effect. Please drive SLOWLY and follow the designated lanes and drop-off areas.
PLAYGROUND RULES
To insure safety for everyone, these regulations must be followed:
Students play within their designated areas.
Do not enter the building without permission; if ill or injured, student is to report to the teacher on duty for assistance.
Rough play, fighting, wrestling, snow throwing or use of vulgar language will not be tolerated.
Students obey and show respect to monitors and supervisors.
Games that can be determined physically harmful are not allowed.
Students are courteous to one another; teasing, harassment or ridicule of others is not permitted.
Students who violate rules of acceptable behavior will be accountable for their actions.
Students may not do homework during outdoor recess.
POLICY ON ADMINISTRATION OF EPINEPHRINE
As permitted by New Jersey law, the School shall follow the orders of a physician or advanced practice nurse for emergency administration of epinephrine via epi-pen for anaphylaxis.
Parents/Guardians Authorization and Agreements regarding Liability: Written authorization for administration of the epi-pen must be received from the parent or guardian of the Student. The parents/guardians of the Student shall be notified that upon administration of the epi-pen in accordance with the procedure below as provided by law, the school and its employees or agents shall have no liability for any injury arising from administration of the epi-pen to the Student. The parents/guardians of the Student shall indemnify and hold harmless the School and its employees or agents for any such injury, as provided by law.
Administration of the Epi-Pen by the School: The School nurse shall have primary responsibility for administration of the epi-pen. In the absence of the School nurse, another School employee � designated
and trained in administration of the epi-pen by the School nurse pursuant to New Jersey law � may administer the epi-pen.
PRE-SCHOOL PROGRAM
Academy of Our Lady shares with the parents the responsibility for the education of the pre-school child.
In creating our program, we strive to center the program around the
child. The teacher is a facilitator, providing a variety of experiences for the child; observing, guiding and encouraging the child to inquire and explore. It is important for young children to be active participants in the learning process � they learn by doing. We call this active learning �play�.
Pre-K children acquire many skills from the activities presented. Our reading program is designed for children in the chronological age range of 3 to 7. It addresses oral language, reading readiness and perceptual motor training. The math program consists of exploration and investigation. The children will be comparing, counting, seeing and touching quantities. In order to facilitate physical development, we have indoor gym equipment and an outdoor playground. Our religion program involves the teaching of a basic Christianity whose central theme is a God of love. It consists of Bible stories, living lessons (such as sharing and forgiving) and an appreciation of the wonder of God.
The children take part in block play, dramatic play, sand and water play as well as painting and other arts and crafts. They enjoy musical experiences and other activities to develop eye-hand coordination, sequence development, spatial relationships, visual discrimination, dexterity, perceptual matching and manipulative skills.
Academy of Our Lady Pre-K program has been carefully selected to aid in developing the whole child physically, socially, emotionally, intellectually and spiritually in ways consistent with his/her individual growth and development. We attempt to achieve our goals in a relaxed atmosphere in which each child can grow daily in self-confidence.
Transportation Parents are responsible for bringing the child directly to the classroom by entering through the side entrance. There is no bus service for Pre-K children. After care is available for the afternoon session students only. If any changes occur in pickup, prior notification is required. If the student arrives later than 8:30 A.M. or 12:00 P.M. the doors to the side entrance will be locked. Please use the Main Entrance doorway. This is to ensure a safe secure building.
PRINCIPAL'S NEWSLETTER
Academy of Our Lady will communicate regularly with all parents/guardians with a newsletter. The newsletter will be sent home with the
youngest child in each family. Its purpose is to foster communication, share information and notify families of upcoming events. Please check your child�s weekly envelope system for this information. If the newsletter includes a form that requires a response, kindly complete and return by the following day. Items for participation in the Newsletter need to be submitted by Monday AM.
PROGRESS REPORTS AND REPORT CARDS
Report cards are issued quarterly to students in grades 1-8 to inform parents/guardians of the academic growth and personal development of the student. The dates for the end of each marking period are listed in the school calendar. The parent/guardian retains the report card, signs the envelope and returns it the following day. At the first conference in November, report cards are distributed to the parents/guardians. Attendance is required. Conferences for the remaining quarters are scheduled at the discretion of the teacher or by parent request.
Progress reports, which indicate concern or evidence of academic or behavior problems, are issued midway through a marking period. These are mailed home and must be returned signed to the homeroom teacher.
PROMOTION POLICY
The principal, in consultation with the classroom teacher, will decide all promotions and retentions.
If retention is being considered, parents are requested to meet with the teacher and principal/assistant principal as soon as possible after the second marking period to discuss a plan that will bring the child up to grade level. The principal will determine the final decision for the student�s promotion.
If a student is in danger of failing in one or more areas, summer school will be required in order for the student to return at the next grade level. Students provisionally promoted must be enrolled in an approved course of study.
RECESS
Grades 1 through 8 have a short recess every morning from 10:40 A.M. to 10:55 A.M. For lunch recess times, please see page 22. All recess periods are teacher supervised. Recess is outdoors in good weather. Please provide children with appropriate clothing for the weather.
REGISTRATION
A non-refundable registration fee of $100.00 will be charged to each family.
Children who are presently enrolled must re-register each year in January. Dates for registration are announced in both church bulletins, school calendar and school communications.
Academy of Our Lady gives preference to:
• Registered parishioners of Our Lady of Mt. Carmel/St. Catharine Churches who currently have siblings in the School.
• Registered parishioners of Our Lady of Mt. Carmel/St. Catharine Churches who currently have no siblings in the School.
• Non-parishioners who currently have siblings in the School
• Non-parishioners who currently have no siblings in the School.
• Waiting lists will be kept for one academic year. If an opening occurs, preference is given to parishioners of Our Lady of Mt. Carmel and St. Catharine Churches.
RELIGION
A religion series integrating prayer, doctrine and community service will be used in all grades. The books will be selected by the Director of Religious Education, Principal, Pastoral Administrator of the School and have Archdiocesan approval.
According to Archdiocesan guidelines, preparation for the Sacraments of Reconciliation, Eucharist and Confirmation must be completed in the parish where the family is registered as parishioners. Children will receive the Sacraments within their own parish.
Non-Catholic students are expected to participate in religion classes and the liturgical services scheduled for students during the school year.
SCHOOL ADMINISTRATION
Board of Pastors - Pastors from St. Catharine Church, Glen Rock, and Our Lady of Mount Carmel, Ridgewood, are the governing board of the school. The Board assumes fiscal responsibility for the school, setting and maintaining the spiritual tone of the school, and insures through strong leadership that the policies, goals, and programs of the school are understood and supported.
Principal and Assistant Principal - The administrative heads of the school who are responsible for the effective operation of the school as an educational institution. Under their leadership, the school provides an atmosphere, which enables all to participate in a genuine experience of Christian living. They coordinate the support of all school personnel in achieving a good learning environment for each child. The principal and assistant principal assume administrative and supervisory functions implemented in accordance with the directives and regulations issued by the Office of Education of the Archdiocese of Newark. They set and carry out the policies that ensure a better understanding of what is happening in the school by maintaining an effective communication with the parents.
Faculty - Academy of Our Lady is staffed by certified and dedicated teachers under the guidance and directives of the Office of Education of the Archdiocese of Newark. Faculty enrichment programs are encouraged through reading, in-service programs and educational courses and seminars. Teachers are committed to the philosophy and principles of Catholic education and manifest this commitment in the performance of their professional responsibilities and in their daily lives. Each teacher is a highly skilled professional who works in close cooperation with the administrative staff, other school personnel and parents to accomplish effectively the objectives and goals set by the school.
School Advisory Board - This Board is advisory to the principal and the Board of Pastors in suggesting policies and programs concerning the school. It serves as a public relations course for the school by providing a better understanding and wider support of Catholic education within the community. Monthly meetings are posted in the Parent/Student Calendar.
Home-School Association - This Association serves as a liaison among parents, administration and faculty, who promotes the school and supplements school programs through fund raisers, and school activities. All parents, guardians and faculty are eligible for membership in the HSA by paying the Membership Dues ($25) annually.
SCHOOL COUNSELING PROGRAM
The School Counselor:
• Sees children individually and in groups.
• Conducts classroom activities in self-concept, social development and career awareness through group guidance.
• Gains understanding of a child through observation and testing.
• Uses the community as a resource.
• Conducts parent meetings.
• Works with teachers.
• Talks with parents.
A child may see the counselor for:
• Improvement of self-concept.
• Poor or inadequate peer relationships.
• A family problem.
• A fear.
Did you know that there are many ways to get to see a counselor?
•I can ask my teacher to let me go to the Guidance Office.
• My teacher can send me.
• My mom and dad can ask the counselor to see me.
• The counselor can invite me to visit.
• I can visit the counselor with a friend.
THE SCHOOL COUNSELOR AND THE COUNSELING PROGRAM
Confidentiality: THE POSITION OF THE AMERICAN SCHOOL COUNSELOR ASSOCIATION (ASCA): The professional responsibility of school counselors is to fully respect the right to privacy of those with whom they enter counseling relationships. Counselors must keep abreast of and adhere to all laws, policies and ethical standards pertaining to confidentiality. The counselor must not abridge this confidentiality except where there is clear and present danger to the student or other persons. It is the responsibility of the counselor to provide prior notice to the student regarding the possible necessity for consulting with others.
Confidentiality is an ethical term denoting a counseling practice
relevant to privacy. A student has the right to privacy and to expect confidentiality. The ASCA recognizes that a counseling relationship requires an atmosphere of trust and confidence between the student and the counselor. Confidentiality insures that disclosures will not be divulged to others except when authorized by the student. In this respect, the counselor reserves the right to consult with other professionally competent persons when this is in the best interest of the student. In the event
of possible judicial proceedings, the counselor should initially advise the school administration and the student, and if necessary, consult with legal counsel. If reports are required, every effort should be made to limit demands for information to those matters essential for the purpose of the legal proceedings. Counseling information used in research and training of counselors should fully guarantee the anonymity of the student.
THE SCHOOL COUNSELOR, AND GROUP COUNSELING
THE POSITION OF THE AMERICAN SCHOOL COUNSELOR ASSOCIATION (ASCA): Every school district and every institution of higher learning should include and support the group counseling concept as an integral part of a comprehensive guidance and counseling program.
Group counseling, which involves a number of students working on shared tasks and developing supportive relationships in a group setting, is an efficient and effective way of dealing with developmental problems and situational concerns of students.
By allowing individuals to develop insights into themselves and others, group counseling makes it possible for more people to achieve a healthier personal adjustment, handle the stresses of a rapidly changing technological and complex environment, and learn to work and live with others.
SCHOOL LITURGIES AND PRAYER SERVICES
Opportunities for the students to plan and participate in varied religious services will occur throughout the school year. These services include First Friday Mass led by a small group/class, Reconciliation and prayer services. Reconciliation is offered for grades 3-8 during Advent and Lent. Families and friends are invited to come and celebrate with us.
STANDARDIZED TESTING
In cooperation with the Archdiocese of Newark, a testing program is administered annually to provide indicators of a student�s growth.
STUDENT ACCIDENT INSURANCE
All students are covered under the Archdiocesan Student and Sports Program. It is written on an excess basis to be used after all other collectible insurance covering the student is used.
SUMMER READING
Academy of Our Lady students entering grades 2 through 8 are required to complete the assigned summer reading program. Each student is expected to read four books each summer: two fiction and two nonfiction. A packet given out in June will describe how to complete these assignments. This program�s goals are to introduce a variety of nonfiction to students, to provide guided reading and reinforce writing skills.
TECHNOLOGY POLICY / ACCEPTABLE USE AGREEMENT
The use of computer services at Academy of Our Lady is a privilege, not a right. Students are expected to make responsible, ethical and appropriate use of computers and information services at all times. Network and computer services include: use of personal and school computers and peripherals, the Internet, campus and/or e-mail and all associated software. Students should realize that these services are finite and costly and that such things as time, money and hardware are wrongfully restricted or appropriated when these services are abused.
Academy of Our Lady holds specific expectations for students at each grade level regarding their use of computers before, during and after school either in the computer lab, classroom, or library. The following Rules of Conduct apply to all information services. Students:
• May use only their password.
• May not reconfigure or tamper with the network system in any way, not attempt to access or alter files without proper authorization.
• May not unlawfully copy software or information.
• May not use illegal software.
• Must cite properly all information that is required from electronic sources and used in their assignments.
• Are held responsible for all activity conducted on his/her computer or under his/her password � including harassment.
• Are expected to abide by generally accepted rules of Internet network etiquette, as well as rules of school decorum. These include common courtesy politeness and the avoidance of vulgar language.
• May not run non-instructional computer games on any school-owned computer, server or network system.
• May never reveal their name, where they live, their phone number or any other personal information to anyone on the Internet.
• May not visit any site not authorized by the teacher � including all chat-rooms.
• May not post private or personal information about another student, teacher or staff member.
• May not attempt to log in through another person�s email account or to access another person�s files.
• May not post chain letters or engage in �spamming�. �Spamming� means sending annoying or unnecessary messages to large numbers of people.
• May not participate in any communication that threatens, intimidates, or harasses any other student, teacher or staff member; or violate any other laws.
• May not commit copyright infringement. Copyright infringement occurs when a person inappropriately reproduces or transmits material that is protected by copyright. In these instances, permission from the copyright owner must be granted.
Every student and their parent or guardian acknowledges and agrees the above Rules of Conduct embody responsible technology use by the students both on and off school premises. It is further acknowledged and agreed that Academy of Our Lady may monitor students� computer use to determine if, in its sole discretion, such use negatively affects the safety, well being, atmosphere or culture of the school community.
Failure to comply with these standards or acceptable use of Academy of Our Lady�s technology will result, in the very least, in suspension or withdrawal of technology privileges.
Both student an parent must sign and return the Acceptable Use Agreement form by the first day of computer class. Failure to do so will result in the loss of the student�s computer usage.
TRUANCY
A student who deliberately avoids coming to school, contrary to the wishes of his/her parent/guardian, is considered truant. Habitual truancy must be reported to the Attendance Officer of the child�s district of residence. A student who is chronically truant will be subject to discipline.
TUITION
Tuition is payable in eleven monthly installments, July through May, on the fifteenth of each month. Tuition is calculated on a per pupil basis, not a monthly basis. The eleven month break down in payments is for early operating capital and the school families� convenience.
Fees are non-refundable.
No family may register unless all past due accounts are paid in full.
For classes with a waiting list, July tuition and fees must be paid in full to hold the student�s registration in that class. Registration in these classes will not be held past August 15th. A new student, from the waiting list, will fill the open spot. If accounts are unpaid students will not be readmitted in September.
Parishioner parents may request an application for the Tuition Assistance Program from the bookkeeper by June 1st for the next school year. Assistance is based on restricted contributions available. The maximum assistance is half of tuition. All fees and tuition must be current.
RELATED MATTERS
If a family has a financial hardship, please call the principal. There may be funds available to help, including the Inner City Scholarship Fund. This application is filed in early March for the school following year.
Prompt payment of tuition and fees are vital to your child�s education. A late fee of $15.00 is charged for past due tuition each month.
There is a service fee charged for each returned check.
Tuition rates are adjusted annually and are available in late spring by calling the Business Office.
VISITORS
To insure the safety and protection of our students, all parents and visitors must report to the school office to sign in and obtain a visitor�s pass. Messages, forgotten items or lunches are brought to the business office only for delivery. Parents or guardians may never go directly to the classroom for any reason unless given permission.
VOLUNTEERS
Please keep in mind that the Archdiocese of Newark requirements for �Protecting God�s Children� training, criminal background screening and conduct code acknowledgement forms apply to all employees and volunteers who have contact with minors. Also see �Parental Involvement� on page 24. Visit www.rcan.org for the schedule of workshops and register on �line.
WELLNESS POLICY
Academy of Our Lady recognizes that child and adolescent obesity has reached epidemic levels in the United States and that poor diet combined with the lack of physical activity negatively impacts on students� health, and their ability and motivation to learn. The school is committed to:
Providing students with healthy and nutritious foods;
Encouraging the consumption of fresh fruits and vegetables, low fat milk and whole grains;
Supporting healthy eating through nutrition education;
Encouraging students with the opportunity to engage in daily physical activity.
All reimbursable meals shall meet Federal nutrient standards as required by the U.S. Department of Agriculture Child Nutrition Program regulations. All items served as part of the After School Snack Program shall meet the standards as outlined within this policy.
The following items may not be served, sold or given out as free promotion anywhere on school property before the end of the school day:
Foods of minimal nutritional value (FMNV) as defined by US Dept of Agriculture regulations;
All food and beverage items listing sugar, in any form, as the first ingredient; and
All forms of candy.
Schools shall reduce the purchase of any products containing trans fats. (Federal labeling of trans fats on all food products is required by January 1, 2006.)
All snack and beverage items sold or served anywhere on school property during the school day, including items sold in a la carte lines, vending machines, snack bars, school stores and fundraisers or served in the reimbursable After School Snack Program, shall meet the following standards:
Based on manufacturers� nutritional data or nutrient facts labels:
No more than eight grams of total fat per serving, with the exception of nuts and seeds.
No more than two grams of saturated fat per serving.
All beverages shall not exceed 12 ounces, with the following exceptions:
Water.
Milk containing two percent or less fat.
Whole milk shall not exceed eight ounces.
In elementary schools, 100 percent of all beverages offered shall be milk, water or 100 percent fruit or vegetable juices.
In middle schools:
At least 60 percent of all beverages offered, other than milk and water, shall be 100 percent fruit or vegetable juices.
No more than 40 percent of all ice cream/frozen desserts shall be allowed to exceed the above standards for sugar, fat and saturated fat.
Food and beverages served during special school celebrations or during curriculum related activities shall be exempt from this policy, with the exception of foods of minimal nutritional value as defined by USDA regulations.
This policy does not apply to: medically authorized special needs diets pursuant to 7 CFR Part 210; school nurses using FMNV�s during the course of providing health care to individual students; or special needs students whose Individualized Education Plan (IEP) indicates their use for behavior modification.
Adequate time shall be allowed for meal service and consumption. Schools shall provide a pleasant dining environment.
This school's curriculum shall incorporate nutrition education and physical activity consistent with the New Jersey Department of Education Core Curriculum Standards.
The school is committed to promoting the Nutrition Policy with all food service personnel, teachers, nurses, coaches and other school administrative staff so they have the skills they need to implement this policy and promote healthy eating practices. The school will work towards expanding this policy among students, parents, teachers and the community at large.
